Finance Executive

We, JW Marriott Mumbai Sahar , are hiring a dynamic, energetic, passionate, and experienced candidate for the position of Finance Executive.

Duties and responsibilities of Finance Executive:

Ensure that the guests have best possible experience by trouble-shooting and resolving all billing-related disputes.

Represents the finance department on the daily department heads meeting with the general manager.

Manage all phases of  Accounts Payable , Receivable and department  budget .

Calculate and distribute wages and salaries.

Prepare regular reports and summaries of accounting activities.

Prepare  financial statements  and debtors' listings.

Verify recorded  transactions  and report irregularities to management.

Providing direction to the  night audit  team so as to ensure proper revenue reporting.

Reviewing all  ledger  details guest ledger,  city ledger  and deposit ledgers to validate proper payment and revenue  posting .

If any imbalance or difference found on the ledger then co-ordinate with the  PMS  team to resolving the same.

Review the postings, payments, revenue and guest  balance  reports on a daily basis.

Ensure correct taxation are applied on all billing software like  Property Management systems  ( PMS ), Point of Sale ( POS ) and  SPA  software's.

Ensure that all statutory details (PAN, TAX NO, Company  Registration  no. Etc.) are displayed on the guest  invoices  and  bills .

Bills A/R  accounts  daily and send the same to guest along with the supporting bills and statements.

Follows up on any accounts within 3 days to ensure customer has received the invoice and does not have any questions.

Review the  Accounts Receivable  (A/R)  Ageing  reports on a daily basis.

Follow up 30 days after the initial billing if payment has not been received.

Check customers  credit  ratings and Flag accounts as 'Black listed' for long outstanding or defaulter accounts.

Enters invoices into  accounts payable  system weekly after verifying a  purchase order  was received from ordering department head and obtaining General Manager's approval.

Forecasting  cash payments and anticipating challenges arising from limited cash flow.

Ensuring that cash flows are adequate to allow business units to operate effectively.

Maintain banking relationships and negotiating  loans  and merchant services for business units.

Maintains files of all contracts, insurance policies, tax reports,  expenses ,  payroll , etc.

Maintaining and transferring money between bank accounts as required.

Performing numerical  analysis  of data and formulating conclusions and/or solutions.

Approving all  Travel Agent   commissions  and releasing payments after verification.

Preparing financial reports and submissions to relevant government entities.

Ensures all new hire paperwork, benefits, performance appraisals, disciplinary action forms and other pertinent personnel documents are filed appropriately and maintained in accordance with the company HR practices.

Monitors and contains all property inventories to ensure proper levels without causing burdens on property cash flows.

Preparing and presenting financial reports for meetings and investors.

Working with executives and business heads to prepare budgets and track profit /  loss  performance by business unit.

Providing direction and training to hotel operational team in areas related to finance, financial reports,  internal controls , labour management, payroll, etc.

Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive  coaching , regular meetings, and appropriate performance management.

Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities.